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Using Churchill Archives Centre
| Where are we? | Hours of opening | |
|---|---|---|
| Access | Appointments | |
| Rules in the Search Room | Security | |
| Copying | Research | |
| Publication | Copyright | |
| Finding Aids | Catering | |
| Accommodation | Media Users |
Where are we?
Please see Map and directions to Churchill College and our contact details.Back to top of page.
Hours of opening
The Churchill Archives Centre is open from Monday to Friday, 9 am-5 pm. It is closed at weekends and on public holidays.Back to top of page.
Access
Readers intending to use the Archives Centre should make contact in advance, giving details of their research subject and listing the collections they will wish to consult. New readers should also provide two forms of identification, one with a photograph, and one showing the same address as will be given on their reader application form (such as a passport, driving licence or amenity bill). The application form can be downloaded here. The Archives Centre has disabled access, with a lift to the reading room, and if you need assistance due to a mobility or sensory impairment, please speak to a member of staff who will be happy to help. A wireless broadband network is available in the reading room, enabling readers with wireless enabled laptops to access the Internet from their desks. Information on our Freedom of Information policy is available here.Back to top of page.
Appointments
As the Archives Centre can become full at busy times, readers should specify on which dates they intend to visit the Archives Centre. Any readers who are unable to keep appointments are asked to notify the Archives Centre as soon as possible. Our details are available on our homepage.Back to top of page.
Rules in the Search Room
(a) In order to avoid accidents to the archives, readers are asked to use only a lead pencil to take notes, never a pen or ball point. Pencils may be purchased at the issue desk at a current charge of 35 pence.
(b) Readers should use yellow paper only. A4 pads may be purchased at the issue desk at a current price of £1.50.
(c) Readers are responsible for the documents issued to them and must not remove them from the search room. At the end of the day they are required to return the documents they have been using to the Archives staff. Readers will be issued with one file at a time. When demand is high (i.e. lunchtime) fewer documents may be produced for each reader.
(d) Papers must be handled with great care, kept in their correct order and each file returned in a tidy condition. Staff will advise on correct handling.
(e) Lap top computers may be used but the college accepts no liability and reserves the right to inspect computers prior to granting permission for their use.
Security
(a) Belongings should be left in the lockers provided outside the search rooms (a £1.00 coin is required - this is returned). Readers are requested only to bring essential items into the search rooms and are asked not to bring large items of luggage to the Archives Centre - these cannot be brought into the search rooms.
(b) Hand-held photocopiers and scanners are not permitted. Digital and conventional cameras are permitted by prior arrangement only and are subject to certain restrictions. No flash photography is allowed.
(c) No smoking, drinking or eating is permitted in the Archives Centre.
(d) The Search Rooms are constantly monitored by security cameras.
(e) Readers may be asked to show the contents of their file/bags on leaving the Archives Centre.
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Copying
For a small daily charge readers may use their own conventional or digital camera to make their own copies, subject to advance booking and advice of the Archives Centre staff. Please note that the Churchill Papers collection has been microfilmed and that the microfilm is now routinely issued in place of the fragile originals. No flash photography is permitted, and restrictions may apply. Tripods and any equipment other than the camera are not permitted. Copyright declarations must be completed.
There is a photocopying service subject to restrictions, and our order form can be downloaded here. There is a current charge of 50p per A4/A3 sheet for the first 20 copies from any file, with further copies charged at the higher rate of £1.00 per A4/A3 sheet. Microfilm print-outs are charged at 15p per sheet. All prices are subject to VAT and any P&P costs. All photocopies are supplied for the purposes of private study (under the conditions defined in the 1988 Copyright Act) and must not be sold, circulated or recopied. Readers purchasing photocopies or microfilm print-outs are required to sign an undertaking to this effect. A handling charge may be attached to some orders, please ask about this. There is no guarantee that the copying will be carried out before you leave the Archives Centre, in which case they will be posted to you.
We can also provide colour or black and white scans of images/documents as 24 bit Tiffs at up to 400 dpi for A3 documents and up to 600 dpi for A4 documents. We charge £10 plus VAT per scan. These scans can be provided as Jpegs via email or as Tiffs on a CD/DVD. Please note that we charge an additional £10 plus VAT for supply on CD/DVD. For unusual items, including larger than A3 and fragile bound volumes, it will be necessary for the images/documents to be reproduced externally. As a result the charges may be higher and orders may take several weeks. Prices on request. As above, copyright restrictions apply.
Back to top of page.Research
The Archives Centre does not charge for admission or for advice on its holdings. While the Archives Centre does not offer a research service as such, it does reserve the right to charge for any research that it agrees to undertake. Current rates are available on request. Personal data supplied in the course of an enquiry will be kept within Churchill College and may be used for administrative purposes within the terms of the Data Protection Act (1988).Back to top of page.
Publication
The Director must be notified of intention to publish or quote from any document in the Archives Centre, and will be able to advise on the correct form of acknowledgement.Back to top of page.
Copyright
Under the 1988 Copyright Act, the copyright in unpublished material lasts for 70 years from the death of the author or from the end of 1989, whichever is the later. Different rules apply for Crown copyright material but the majority of the material in the Archives Centre's collections falls within the copyright laws.The responsibility for obtaining the copyright holder's written permission to publish material from any collection in the Archives Centre rests with the researcher although the Director may be able to advise on this.
In the case of collections where copyright is the property of Churchill College, a copyright fee may be charged for the commercial use of material from those collections.
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Finding Aids
Detailed catalogues to the majority of our collections are available online from the Full Guide to the archives, while other guides are also available in the collections area of our website. Printed versions of our catalogues are also available at the Archives Centre and further copies are deposited for consultation at the National Register of Archives.Back to top of page.
Catering
Churchill College is situated some way from the centre of Cambridge. Meals may be purchased in the Dining Hall and a range of hot drinks and snacks is available in the Buttery.Back to top of page.
Accommodation
Visitors to the Archives Centre may be able to stay in College though generally this facility is only available outside term time. Current room rates and also details of local hotels and guest houses outside the College are available here. To find out more, contact the Conference office for details, or telephone (01223) 336233. Archives visitors will be asked to pay at the Porters' Lodge upon arrival. Churchill College is also home to the award-winning Møller Centre, a conference centre which offers excellent accommodation facilities. Further details of local accommodation can be obtained from the Tourist Information Office, Peas Hill, Cambridge. Telephone (01223) 457581, website: http://www.cambridge.gov.uk or from the Visit Cambridge website.Back to top of page.
Guidelines for Media Users
The Archives Centre exists primarily as a research library. It is not a commercial organisation, and cannot provide a dedicated research or supply service for the media.
Media companies are strongly advised to make contact with the Churchill Archives Centre at an early stage in their project so that the Centre's working practices and procedures can be explained. The Centre can be contacted via email: archives@chu.cam.ac.uk.
Media companies are strongly advised to send a researcher to identify material that the media company may want copied. The Archives Centre cannot undertake to do lengthy or complicated research in the original files for the media company. The Archives Centre may agree to undertake simple searches but will charge £50 per hour or part thereof.
Material can only be copied (whether photocopy/scan/photograph) under the terms of our existing reprographics service. Media companies should allow at least 20 working days from submission of written order to supply. Material is normally supplied for private research only in accordance with the terms of the 1988 Copyright Act. Media companies obtaining copies for publication or broadcast will be required to show that they have obtained permission from the relevant copyright holder(s) prior to supply.
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