Guide to information

Introduction

Churchill College has adopted the latest Model Publication Scheme produced by the Information Commissioner’s Office (ICO). This Guide to Information has been prepared and is maintained in accordance with the ICO’s latest Definition Document for Universities and other Higher Education Institutions. These template documents are available from the ICO website.

Layout

The Guide contains information grouped into the following seven categories, as delineated by the ICO:

  1. Who we are and what we do
  2. What we spend and how we spend it
  3. What our priorities are and how we are doing
  4. How we make decisions
  5. Our policies and procedures
  6. Lists and registers
  7. The services we offer

Many of the requested datasets are published on the most appropriate pages of the Churchill College website depending on their contents. Information is not published in this Scheme: (i) where Churchill College does not hold it; (ii) where Churchill College considers it to be exempt under one of the exemptions in Part II of the Freedom of Information Act 2000; (iii) where it is archived, out-of-date, or otherwise inaccessible; or (iv) where Churchill College considers that it would be impractical or resource-intensive to prepare the material for routine release.

Format

Nearly all of the information is available from the Churchill College website.

Responsibility

This Guide is regularly updated. Comments should be directed to Natalie Adams, Data Protection Lead at Churchill College.

Requests for information not included in the scheme

Information held by Churchill College which is not contained in the Publication Scheme and listed in this Guide may be requested from Churchill Information (information@chu.cam.ac.uk). Such requests will be considered in accordance with the provisions of the Freedom of Information Act 2000.

1. Who we are and what we do

Legal framework

How the College is organised

Location and contact

Organisations which the College has responsibility for, or works in partnership with, those it sponsors and companies wholly or partially owned by it

Student activities

2. What we spend and how we spend it

Annual accounts

Financial regulations and procedures

Staff allowances and expenses

Expenses can be claimed for the following categories of expenditure: travel, accommodation and subsistence.

The ICO’s Model Publication Scheme for Universities and Higher Education Institutions recommends that the total of allowances and expenses claimed by senior staff should be published. The ICO defines senior staff as ‘staff earning over £100,000’. Although Churchill College does not pay any member of staff more than £100,000, the College publishes information about expenses claimed by the Master and College Officers.

Information about expenses are available online:

Staff pay and grading structure

Register of suppliers
A list of external suppliers to Churchill College where the spend for the past 3 years is greater than £50,000 is available online.

Procurement and tender procedures and reports
There is no documented tendering policy. The College seeks competitive tenders on all building projects worth over £100,000 through quantity surveyors. All other goods and purchases are made directly, other than energy which is purchased in a consortium with the other Cambridge colleges. The College’s public and employer’s liability insurance is displayed on notice boards. Tender reports for projects completed at least two years previously are available for inspection.

Research funding

3. What our priorities are and how we are doing

Annual reports

Teaching and learning strategy:

External and internal audit

Corporate relations

Government and regulatory reports

Compliance under the Equality Act

4. How we make decisions

Committees

5. Our policies and procedures

Policies

6. Lists and registers

Health & safety, incidents and accidents

Asset register

In addition to its main site, the College owns a number of properties within Cambridge which are used for operational purposes, principally the provision of accommodation for student members (available from the Bursar).

Register of interests

The College maintains a register of interests log through its Code of Practice for Managing Conflicts of Interests (Regulation 17). Fellows, Heads of Departments/senior staff and staff members and students on College Council are required to sign the register (available from the Bursar).

Register of gifts and hospitality provided to Fellows and senior staff

7. The services we offer

Prospectus
Download online (PDF)

Services for outside bodies

Course content

Course fees

Funding

Welfare and counselling services

Health including medical services

Careers

Chaplaincy

Sports and recreational facilities

Facilities relating to music, art and other cultural activities

Museums, libraries, special collections and archives

Conference facilities

Advice and guidance

Media releases


Author: Natalie Adams
Date created: 29 May 2018 (updated 23 July 2018)
Version no.: 5
Approved by: College Council
Date approved: 24 April 2018
Review date: April 2020