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Churchill College has adopted the latest Model Publication Scheme produced by the Information Commissioner’s Office (ICO). This Guide to Information has been prepared and is maintained in accordance with the ICO’s latest Definition Document for Universities and other Higher Education Institutions. These template documents are available from the ICO website.
The Guide contains information grouped into the following seven categories, as delineated by the ICO:
Many of the requested datasets are published on the most appropriate pages of the Churchill College website depending on their contents. Information is not published in this Scheme: (i) where Churchill College does not hold it; (ii) where Churchill College considers it to be exempt under one of the exemptions in Part II of the Freedom of Information Act 2000; (iii) where it is archived, out-of-date, or otherwise inaccessible; or (iv) where Churchill College considers that it would be impractical or resource-intensive to prepare the material for routine release.
Nearly all of the information is available from the Churchill College website.
This Guide is regularly updated. Comments should be directed to Natalie Adams, Data Protection Lead at Churchill College.
Information held by Churchill College which is not contained in the Publication Scheme and listed in this Guide may be requested from Churchill Information (firstname.lastname@example.org). Such requests will be considered in accordance with the provisions of the Freedom of Information Act 2000.
How the College is organised
Location and contact
Organisations which the College has responsibility for, or works in partnership with, those it sponsors and companies wholly or partially owned by it
Financial regulations and procedures
Staff allowances and expenses
Expenses can be claimed for the following categories of expenditure: travel, accommodation and subsistence.
The ICO’s Model Publication Scheme for Universities and Higher Education Institutions recommends that the total of allowances and expenses claimed by senior staff should be published. The ICO defines senior staff as ‘staff earning over £100,000’. Although Churchill College does not pay any member of staff more than £100,000, the College publishes information about expenses claimed by the Master and College Officers.
Information about expenses are available online:
Staff pay and grading structure
Register of suppliers
A list of external suppliers to Churchill College where the spend for the past 3 years is greater than £50,000 is available online.
Procurement and tender procedures and reports
There is no documented tendering policy. The College seeks competitive tenders on all building projects worth over £100,000 through quantity surveyors. All other goods and purchases are made directly, other than energy which is purchased in a consortium with the other Cambridge colleges. The College’s public and employer’s liability insurance is displayed on notice boards. Tender reports for projects completed at least two years previously are available for inspection.
Teaching and learning strategy:
External and internal audit
Government and regulatory reports
Compliance under the Equality Act
Health & safety, incidents and accidents
In addition to its main site, the College owns a number of properties within Cambridge which are used for operational purposes, principally the provision of accommodation for student members (available from the Bursar).
Register of interests
The College maintains a register of interests log through its Code of Practice for Managing Conflicts of Interests (Regulation 17). Fellows, Heads of Departments/senior staff and staff members and students on College Council are required to sign the register (available from the Bursar).
Register of gifts and hospitality provided to Fellows and senior staff
Download online (PDF)
Welfare and counselling services
Health including medical services
Sports and recreational facilities
Facilities relating to music, art and other cultural activities
Museums, libraries, special collections and archives
Advice and guidance