Finance Information for Undergraduates

The Student Finance Office is above Housekeeping, near the JCR Games Room.

UK bank accounts

It is essential to have a UK bank account set up, ideally in advance of your arrival in Cambridge or as soon as possible after you arrive. Once you are in Cambridge, all payments for accommodation, catering and other charges will be made by direct debit from your UK bank account. A direct debit mandate  form will be sent to you for completion and return to the Students Accounts Office. Tuition fees should be paid by bank transfer or you may with to use TransferMate if paying Tuition fees from a non-UK bank account.

The College bank account details for electronic transfer can be obtained from the Finance Department. Please email:

students.accounts@chu.cam.ac.uk

On request, the Tutorial Assistant will provide a letter confirming your student status for a bank.

University Card

You will be provided with a university/college card which will be given to you, if available, at the registration day. Otherwise it must be collected from the Student Accounts Office or in a few cases, from your department. This card must be returned when you have completed your studies and leave college.

Lost cards must be reported to the Student Accounts Office within five days. The card gives you access to various areas of the College and University, and can be used in the dining hall and buttery to charge meals and food purchases to your account. It also gives you a flat fare on the U buses into town, train station and onto Addenbrooke’s Hospital. There is a charge for replacing the card, if lost, is £15.

Finance information for Freshers

All students arriving in college at the start of term must sign the Redit book in the Porters’ Lodge to confirm that they are in residence in the University and the Exeat form when they leave at the end of term. Otherwise you may be charged extra rent.

All UK students seeking a maintenance loan or assistance with fees, must apply to the Student Loans Company (SLC) for each year of their course. There is detailed information on how to apply including the deadline for new and ongoing students online.

Students must give the Tutorial Office or Student Accounts Officer a copy of their financial notification form or EU assessment letter as soon as possible on arrival in the College for each year of their course. UK students eligible for loans for maintenance (for living expenses) from the SLC will receive these directly into their bank accounts each term, once the SLC has received bank account details from the students, and confirmation of attendance from the College.

All EU students should apply to for confirmation of their EU status (if applicable) and assistance with tuition fees. A copy of their assessment letter must be given to the Tutorial Office or Student Accounts Office for each year of their course. Further information can be found on the GOV.UK website.

All UK and EU students who apply for an SLC loan will automatically be considered for a Cambridge bursary of up to £3,500.

All new undergraduates should have completed a college fee status form and return this to the Tutorial Officer, with a copy of their passport or birth certificate.

If you are a UK student and will be receiving a loan for fees or maintenance, you will be sent a financial notification form which advises you of the loan you will receive, and the amount you need to pay to the College for fees (if fees are not covered by a loan). New undergraduates should send one copy to the Tutorial Officer, Louise Ranger, preferably prior to arrival in College or as soon as possible after arrival. In subsequent years, the form should be given to the Student Accounts Officer in the Accounts Office.

 

Useful links for Freshers:

Student Loans Company (England)

Gov.uk website for student finance

SAAS (Scottish students)

Student Finance Wales

Student Finance NI

UKCISA (International and EEA/Swiss students)

Finance information for returning students

If you are a UK student and returning to College for your 2nd, 3rd or 4th year you should consult the GOV.UK website for details of how to apply for this year’s financial assessment. This must be done every year of your course and as early as possible in the summer.

US loans

For those Students receiving loans from the US Department of Education the following links should provide the information you require:

US Loans 

Us Loans – Consumer Information

 

Additional funding

If you wish to apply for a loan and/or grant payments of grants for living expenses from any other public bodies for UK, EU and Overseas students, where these are sent to the College, will be made to students when the cheques are received: please attend the Student Finance Office during normal working hours to collect these.

Tuition fees

All tuition fees are collected through the College. Approved fees for UK and EU students are charged termly in advance and those not paid directly by the SLC/SAAS loans should be paid to the College at the start of term. If the payment of fees in advance causes you hardship, you should call on your tutor immediately.

Overseas (other than EU) undergraduate students are required to pay two separate university and college fees annually in advance to the College and will have been notified about this when they were offered a place.

Students eligible for public support (this will apply to the great majority of UK and European Union students) have their college fees and any means-tested contribution due for their university fees paid directly from public funds. Students starting in October 2016 not eligible or failing to provide the necessary information to confirm eligibility will be liable for the full college fee of £7,300 in addition to the university fee.

UK Students awarded maintenance loans must have or have applied for a National Insurance (NI) number before their first loan instalment will be paid. If you do not already have a NI number the SLC will advise you how to apply for one. Students aged under 20 years should contact HMRC on Tel: 08459157006 for information on how to apply for an NI number.

College billing

Your bill for college charges and meals will be presented termly in arrears with your Termly Rent paid in advance.

All student will receive a monthly bill issued by 8th of the next month and due for collection by DD on 1st of the  following month.

A late payment penalty charge is levied on all overdue accounts at 0.5% per week unless the student is excused by the Bursar after consultation with the tutor when appropriate. If the account is still overdue at the end of a vacation, a student is not allowed to return into residence unless given permission by the Bursar, or by the College Council on appeal.

College Membership Bond

All Students are required to pay a Membership Bond. The Membership Bond of £250 will be collected by direct debit on/after 8 October 2021. It is held by the College and will be refunded against the student’s final College account.

Catering charges

The cost of meals taken in the dining hall and of food items available for sale in the dining hall and buttery is subsidised relative to the cost of similar meals and food outside of college. You are encouraged, but not required, to make use of these dining facilities and the college’s student kitchens are designed as snack kitchens only.

Your termly college bill includes; rent, electricity (not heating), fines, printing and all charges for meals taken and food items bought using your college account during the quarter. Every two weeks during term time you will also be sent an email with your breakdown of actual meal charges to date, for information.

Payment to South African Bursary

Churchill College and Sidney Sussex College jointly fund a Southern African Bursary, which provides the cost of a Cambridge University education for a student from Southern Africa. The bursary holder is selected on academic merit and on social and financial need. Administration of the bursary is in the hands of a committee of staff and students of both colleges although the colleges hold control of admission standards. The bursary holder alternates between the two colleges and is usually a graduate student. The bursary is funded by a voluntary subscription from members of the College; more than 70% of students contributed last year.

Contributions of £5.50 are included on your college Lent and Easter terms’ accommodation account unless you opt out of the scheme. If you wish to opt out, please inform the Student Accounts Office at the start of Michaelmas term.