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The main Accounts offices are situated above Housekeeping, near the Club Room.
It is essential to have a UK bank account set up, ideally in advance of your arrival in Cambridge or as soon as possible after you arrive. On request, the Postgraduate Student Administrator, Rebecca Sawalmeh, will provide a letter confirming your student status for a bank.
The College’s preferred method of payment for fee and College Account bills is by direct debit from a UK bank account. Direct Debit forms can be obtained from the Student Accounts Office. Academic Fees and College bills can be paid by cheque from a sterling bank account, UK debit card or bank transfer. If payment is made by credit card or a non-EU debit card the additional charge will be passed on to you — typically 2.3%.
The College bank account details for electronic transfer can be obtained by contacting:
A strictly enforced regulation is that students may not collect their degrees or certificates if they have any outstanding debts in Cambridge.
Most students will be provided with a University/College Card, which you should collect from the Student Accounts Office. If your department gives you one, you will need to get it programmed by the Student Accounts Office for College use. The card gives you access to various areas and facilities in College and University, it can be used in the Dining Hall and Buttery to charge meals and food purchases to your account, and to borrow library books from the College library. It will also give you a discount in the Cambridge University Press bookshop and various other shops as well as on U buses into the town centre, train station and Addenbrookes Hospital.
Where grants for living expenses from any other public bodies for UK, EU and Overseas students are made directly to the College rather than to the student, you should go to the Student Finance Office during normal working hours to collect your cheque.
Please complete the funding information form given to you by the Postgraduate Office promptly.
If you are a UK student on certain specified postgraduate courses (*MASt., clinical veterinary and clinical medical sciences) and will be receiving a loan from the Student Loans Company, this will be paid directly into your bank account. You will be sent a Financial Notification Form. This must be taken to the Student Accounts Office as soon as possible after you arrive in Cambridge.
The College runs two accounts for you:
All academic fees are collected through the College. Self-funded students are required to pay their academic fees for the year before arriving in College. If you are funded by a public body, or other organisation and wish to vary these arrangements please see Theresa Brooks, based in the Finance Department. Approved fees for all other students are charged termly in advance and should be paid to the College at the start of term or at the latest within 14 days of the first day of Full Term.
If the payment of fees in advance causes you hardship, you should talk to your Tutor immediately. You can check the fees you should be paying on the University website
The total fee you pay depends on your course.
UK and EU students following certain courses (see Note 1 under Incoming Funds above) continue to be eligible for the public support they received in their undergraduate study years and can apply to have the College element of their fees and in some cases, a means-tested contribution to the university element, or a fee loan, paid directly from public funds. Please note that even if your parental income is such that you do not qualify for the means-tested elements of public funding, it may still be necessary for you to provide proof of residence for Home Fees status, otherwise you will be personally liable for a College Fee of up to £7,300 in addition to the University Fee.
Details of postgraduate course costs and fee status can be found on the University website.
General information on public financial support for UK students can on the www.gov.uk website.
New students are required to make an advance payment, to cover estimated College charges for one term.
A separate bill will not be issued and students should visit the Student Accounts Office as soon as possible after arriving in College to make payment or at the latest within 10 days of the start of Full Term.
2018/19 Advance Deposit rates
Students living in College rooms and Hostels
Students living in Wolfson Flats
£820(one month's rent)
Students living in Wolfson Maisonettes
£1000 (one month's rent)
Students living out
Part-time or MEd students
A late payment penalty charge is levied on all overdue accounts at 0.5% per week, unless the Bursar excuses the student after consultation with their Tutor.
If the account is still overdue at the end of a vacation, a student may be asked to leave accommodation, unless agreed on an exceptional basis by the Bursar or by the College Council on appeal.
If you or your partner discovers that you are expecting a child during your time as a student, you should inform your Tutor. Childcare is very expensive in the UK (approximately £10,500 a year for a full-time nursery place) and there is only limited financial assistance available. There are registered childminders, who look after children in their own home, as well as nurseries to choose from.
Churchill College is a partner in the Wolfson Court nursery opposite the College, next to the maths site, off Madingley Road. Churchill students and staff have a priority on places and so if you apply you should state your connection to the College. To see the nursery and discuss an application, please contact the Manager at firstname.lastname@example.org.
The University also has a nursery on the West Cambridge site and the waiting list for places is run by the University Childcare Office, where you can also get advice on pre-school and after-school childcare, applying for schools and other areas of support.
All support is means-tested. UK and EU students can apply to the Access for Learning Fund administered by the University for childcare support and Overseas Students can apply for pre- and after-school childcare to the Childcare Bursary Scheme, funded by the Colleges and administered by the University Childcare Office. Forms are available from the College's Postgraduate Office and will need to be counter-signed by your Tutor. There is a requirement that the childcare provider, whether an individual or organisation, is officially registered and inspected.
The University Childcare Office also runs school holiday playschemes for older children and some places are subsidised for students’ children.
Some PhD students are now funded for 12 terms, but many for just 9 terms. For those who fail to submit in time there are a number of sources of help. You should plan your finances to allow for some extension over 9 months. Talk to your research supervisor as well as your College Tutor, particularly if the delay is no fault of your own. Many departments also have funds available to assist.
A Graduate Student is liable to pay full University and College fees for the minimum required number of terms of research required for their degree, even if they receive leave to work away from Cambridge. Students wishing to continue to make use of College facilities while completing their Ph.D. may do so, on condition that they maintain an Advance Deposit of £250 with the College. In exchange for the maintenance of this deposit the following facilities will be granted:
The following obligations shall also be incurred:
Failure to comply with these obligations may mean that the facilities are withdrawn.
Students who choose not to maintain their Deposit would have the rights of a former member of the College. Any person removing their Deposit who then wishes to regain the facilities of a Deposit-holder will be charged a non-returnable administration fee of £40, as well as the Advance Deposit.
If you think you may over-run your PhD time allocation, you should talk to your research supervisor as well as your College Tutor, particularly if the delay is no fault of your own. Many departments also have funds available to assist.
Churchill College and Sidney Sussex College jointly fund a Southern African Bursary, which provides the cost of a Cambridge University education for a student from Southern Africa. The Bursary holder is selected on academic merit and on social and financial need. Administration of the Bursary is in the hands of a committee of staff and students of both colleges although the colleges hold control of admission standards. The Bursary holder alternates between the two colleges and is usually a graduate student. The bursary is funded by a voluntary subscription from members of the College; more than 70% of students contributed last year.
Contributions of £5.50 are included on your college Lent and Easter Terms’ accommodation account unless you opt out of the scheme. If you wish to opt out, please inform the Student Accounts Office at the start of Michaelmas Term.
Full-time students have no liability for Council Tax provided that they are only living with other students. All students are expected to apply themselves to their studies for an average of 21 hours a week while in residence. Students living outside College accommodation may be asked to provide proof of student status for Council Tax purposes. A certificate for this purpose is available, on request, from Ms Rebecca Sawalmeh in the Postgraduate Office.
Do not ignore letters from the City Council about Council Tax.
Dependents of students living in the Wolfson Flats or in external properties are liable for Council Tax unless they themselves are students or have a visa stamped ‘no recourse to public funds’. Dependents may be eligible for a reduction on the grounds of low, or no, income in the household if they complete a form for Housing and Council Tax Benefit. Legal liability for payment of the Tax lies with the tenant and not with the dependent concerned or with the College. All Wolfson flat residents will need to complete a form showing the dependant’s status and provide evidence in the form of a copy of the visa in their dependent’s passport.
For more information contact: Rebecca Sawalmeh in the Postgraduate Office.
Details of Council Tax discounts and exemptions can be found on the Cambridge City Council website: