Undergraduate offer holders

Past deadlines

31 July 2023:

Complete Accommodation Survey

Upload Certificates For All Qualifications Included In Your Conditional Offer

• For all qualifications other than A Levels, IB, Pre-U, SAHs, and STEP.

30 June 2023:

 Upload Certificates For All Completed Qualifications

• For all qualifications you’ve declared as complete on UCAS.

Upload UK Student Finance Breakdown

• For home fees students who’re applying for fees and/or maintenance support from UK Student Finance.

If you have any needs relating to health, learning, or wellbeing, we want to work with you now to make sure they’re addressed from the moment you arrive. Full disclosure to appropriate staff as soon as possible is therefore very important, so any necessary arrangements can be made in a timely fashion.

Health matters should be reported to the College Nurse, whereas issues relating to wellbeing can be discussed with Louise Ranger, our Wellbeing Coordinator. If you have support or access needs – ranging from specific learning difficulties, like dyslexia and ADHD, through to requirements arising from medical circumstances – please complete an Accessibility and Disability Resource Centre (ADRC) “Student Information Form” immediately, even if you’ve not declared these previously. Prompt engagement with the ADRC is especially important if you have received support and/or adjustments at school or college which you hope will continue at university, since the ADRC will work with us and your Department or Faculty to provide you with the most suitable arrangements.

Finally, if you’re uncertain or have any questions at all, please email our Tutorial Office for advice and guidance.

Financial Information

All the information you require about student finances can be found in our Student Handbook.

Student Handbook

All freshers should be in residence in College by 3pm on 30 September

UK students: All new students in the UK should arrive at Churchill between 10.30am and 3pm on the Saturday before the start of term (30 September 2023). Registration begins at 10.30am. Students may usually gain access to their room after 11am on 30 September, unless otherwise instructed. It’s important that all freshers are in residence by 3pm that day.

Overseas students: New overseas students should plan to arrive up to a week earlier, from Saturday 23 September 2023. From 23 September, you can arrive at College at any time in the day or night, as we understand that your arrival time may depend on when your international flight lands in the UK. There will always be a Porter at the front desk of the College, in the Porters Lodge, who will give you a key to your room. It’s important that all freshers are in residence by 3pm on 30 September.

Mathematics students (Overseas and UK): The College will run mandatory Mathematics pre-sessional classes on 27, 28 and 29 September 2023. You should plan to be in College the night before the pre-sessional begins (on the night of 26 September), in order to be ready to start the classes at 9.15am on the morning of 27 September. These pre-sessional classes are for both UK and Overseas Mathematics students.

Room allocation

In late August, an arrival form will be made available here so you can let us know your expected arrival date and time. After the arrival form closes in early September, we will email you to provide further details about arrival practicalities.

By mid September, you will be notified of your College room allocation.

University term dates

General information about residential rooms at Churchill can be found at our our undergraduate accommodation page.

To express your preference for a particular room type during your first year, we’ll open an online survey in June/July. This will give you basic information about available room types and rents, and ask you to express a preference for particular room types. We will then use your responses in September to allocate your first-year room. To be clear, we don’t allocate rooms to anyone until we know exactly who is going to join us, following the conclusion of the annual UCAS process at the end of August.

For information, we do not have sufficient ensuite rooms for all first years so priority is given to those who require ensuite for medical reasons, etc. After these, ensuites are allocated randomly to students who express a preference for one. Medical details (and supporting evidence) that are relevant to room allocations, like preferred room types, are captured in our online survey mentioned above, so there’s no need to contact us about these beforehand. All rooms that are not ensuite have a hand basin and typically share bathroom / toilet facilities between 4-6 students.

All residential rooms at Churchill are private, whether ensuite or not. You will not have to share your room. First year students (Freshers) are usually accommodated together so you’ll be close to other Freshers, whichever room you’re allocated to. You’ll have access to snack kitchens (typically shared between 4-14 students), in which there are communal fridges. You can rent a small fridge for your room if you wish.

Churchill provides accommodation for at least 30 weeks per year. You’ll pay termly, normally for a minimum of 10 weeks per term – known as “Periods of Residence” or POR. If you want or need to stay in College outside of the POR then you will be asked to apply once you’re here by using an online form. Residence outside of term will likely be in a different room from your term-time room and may be charged at a different rent rate.

Assuming you are not going to stay in residence outside of term, you will need to pack up and take away your personal effects during each vacation. College has very limited space to store items between terms and this is prioritised for students who need it most, e.g., those who live a long way away. Therefore, you should only bring to College things that you really need. On rare occasions, bringing excessive belongings can sometimes result in items being abandoned.

If after reading this you still have questions about Churchill accommodation, please email the Tutorial Office.

Email the Tutorial Office