So that we can ensure that all Members of the Churchill College community stay healthy and safe, things will look a little different when you next come to College. But you can find everything you need to know on our new Coronavirus Guidance page From the latest research from the University to what you should do if you have symptoms, and from the provision of College services to minimising the risk of transmission, you'll find all the answers to your questions here.
Re-opening the Churchill Archives Centre
We are delighted to welcome researchers back to Churchill Archives Centre. The ongoing public health situation has required changes in our on-site procedures but we look forward to offering you a friendly and tailored service
Visitors will be required to follow the Centre’s normal regulations and agree to the procedures outlined in this Covid Charter and any necessary changes in day-to-day procedures required.
Some of our procedures have changed in response to the ongoing public health situation and will probably continue to evolve in line with Government advice. Our staff have produced an online video presentation showing some of the key changes to the reader experience.
But if you need assistance with any aspect of your visit, please let us know and we will try to confirm the necessary arrangements and assist where we can.
Accessing the Archives Centre
(We are highly sensitive and supportive to those researchers who are exempt from this expectation. See the University’s Coronavirus Information pages for a helpful list of medical exemptions. Do contact us if you have any concerns or queries.)
Registration of new readers
We will be registering new readers but are changing our procedures to minimise direct contact. We will ask that new researchers read our reading room rules and watch our handling ‘slide show’ at a safely positioned work-station in our main reading room.
Our ‘welcome pack’
We will have a small ‘welcome pack’ ready for you on arrival, including supplies of yellow paper and a number of pencils.
The services we can offer researchers have been reviewed in detail by our team and will continue to be reviewed to keep staff and visitors safe.
All services may be subject to change or even cancellation at short notice due to circumstances beyond our control.
A designated personal research desk, locker and table for refreshments
On arrival each researcher will be given details of their allocated numbered research desk, locker and table for refreshments.
A desk will be reserved for each researcher and an allocated trolley will be placed near the desk with their pre-ordered documents. Staff can explain procedures for where to place documents once they have been consulted.
Lockers are still available but they are now situated in our main reading room, as there was little space in our original locker area. We will allocate you a specific numbered locker on arrival. We will clean the lockers before use each day.
College catering facilities are not available. We will initially make a number of socially distanced tables and chairs available in our Jock Colville Hall for researchers to consume their own food and drinks. A numbered table will be reserved for your use on arrival.
We have two public bathrooms available. One is in use as a public toilet and the other is reserved for handwashing. Both will be cleaned regularly.
College’s ‘top car park’ at the far end of the site is available [see plan]. Visitors with a ‘blue badge’, or similar needs, may also be able to park in designated spaces. Please confirm requirements in advance.
Helping with on-site research
We can answer enquiries in our reading room but would like to limit direct contact between staff and researchers. We will have staff available to monitor and respond to enquiries you might have during the day. These queries will initially be answered by e-mail (email@example.com).
Access to Library books
These can be supplied with advance notice on the trolley with the documents you request. We would ask you not to browse the shelves.
You will be able to use your personal electronic devices to connect to our wifi. (We can supply wifi codes in our ‘welcome pack’ for researchers.)
Taking digital photos
Researchers can continue to take digital photographs for their personal research.
Previous paperwork recording copies made by researchers has been withdrawn. However, copyright regulations are still in force and should be adhered to.
Services not currently available
Our hard copy catalogue binders are not available. Staff can provide the information required wherever possible.
Our public computer terminals are not available. Resources previously accessed on CD and DVD may be supplied remotely. Please discuss your needs with us.
Microfilm resources are not available. It may be possible to print specific items for researchers.
For the security and preservation of the unique documents within our care, we kindly ask readers to observe the following rules:
No smoking is permitted anywhere in the Archives Centre building.
No drinking or eating (including sweets, gum and throat pastilles) is permitted in the reading room.
Bags, coats and briefcases (including laptop bags and camera cases) must be left outside the reading room in the lockers provided. Readers are asked to only bring essential items into the reading room. Large items of luggage cannot be accommodated.
Pencils only should be used for note-taking (pens are not allowed into the reading room). Pencils will be provided free of charge.
Yellow paper only should be used for note-taking (in order to distinguish the reader’s notes from the archival material). If you are bringing other essential papers into the reading room, they must be kept separate from archival originals. Yellow paper will be provided free of charge.
Papers must be handled with great care and each file returned in a tidy condition to the issue desk. Readers are required to follow handling guidelines issued by the Archives Centre.
Please keep papers in the order that you found them, (even if that does not appear to be the correct order to you).
The use of photocopiers and scanners is not permitted. You may use your own equipment (eg camera, smartphone or tablet) to take photographs of documents subject to certain restrictions (e.g. no flash photography). Please inform staff if you intend to take photographs.
When taking photographs your handling of the original papers should not change i.e. you should continue to practise safe handling according to the guidelines you are given and continue to be careful to retain the order of papers in the file.
The Search Rooms are constantly monitored by security cameras. Readers may be asked to show the contents of their file/bags on leaving the Archives Centre.